University of Oregon Administrative Program Manager in Eugene, Oregon

Administrative Program Manager

Apply nowJob no:520673

Work type:Officer of Administration

Location:Eugene, OR

Categories:Administrative/Office Support, Business Administration/Management

Department:University Advancement

Appointment Type and Duration:Regular, Ongoing

Salary:$41,000 - $45,000 per year

FTE:1

Application Review Begins

July 24, 2017; position open until filled

Special Instructions to Applicants

Please submit the following with your online application:

  • Cover letter in which you clearly describe how your knowledge, skills, and abilities prepare

you for the job responsibilities and requirements outlined in the job announcement. Please

discuss each element completely and succinctly.

  • Resume of your educational and professional work experience.

  • Three professional references.

Department Summary

University Advancement is responsible for strategically positioning the UO with its various constituents and securing resources to further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include: Advancement/UO Alumni Association; Development; Stewardship and Public Events; Advancement Operations; Federal Affairs; and State and Community Affairs.

Development is a comprehensive fund raising department with an overall mission to sustain and enhance excellence at the University of Oregon through securing and stewarding philanthropic gifts; to raise funds from private sources to fund priorities outlined by the university’s faculty and administrative leadership.

Position Summary

The Administrative Program Manager provides confidential administrative support services to development leadership and is responsible for the direct oversight and management of daily office operations. Reporting to the Senior Associate Vice President for Development (SAVP), this position supports the SAVP, the Assistant Vice President for Constituent Development, and the Campaign Director. This includes maintaining workflow and setting priorities in the absence of leadership; scheduling meetings and arranging appointments; creating confidential proposals, reports, presentations, correspondence, and other documents; participating in leadership meetings as appropriate; and making domestic and international travel arrangements.

The manager supervises the development assistant team, including assigning and delegating work to ensure that projects are done efficiently and timelines are met, providing clear communication of goals and priorities, and ensuring direct reports have access to appropriate training and equipment. This position is also responsible for maintaining fiscally responsible management practices in compliance with department and university policies, including monitoring, administering, and maintaining account records for development leadership budgets and expenditures. The manager regularly interacts with university stakeholders, donors, and volunteers, as well as the offices of UO leadership, the UO Foundation, and colleagues across campus, and will promote a professional workplace culture of mutual respect and collegiality.

Minimum Requirements

• Three to five years’ experience providing executive-level administrative support within a large, complex organization, including a minimum of three years in an executive office supporting a senior administrator plus one year of progressively responsible experience in supervision or in a lead capacity.

Professional Competencies

• Experience managing executive calendars, coordinating travel, and staffing executive level committees.

• Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision, while handling frequent interruptions and rapidly shifting priorities.

• Demonstrated ability to manage people and/or projects and work effectively with others.

• Demonstrated project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.

• Excellent writing, editing and verbal communication skills.

• Excellent attention to detail and follow-through.

• Advanced Microsoft Office software skills, including the ability to format, filter, and use basic formulas with Excel; proven graphics computer skills, database applications, and Outlook (or similar scheduling/calendar program).

• Data analysis, reporting and formatting for visual output including presentation materials, tables, graphs and charts.

• Excellent organizational, problem-solving, and time management skills.

• Demonstrated ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.

• Ability to communicate and work effectively with individuals from diverse backgrounds and cultures.

• Commitment to and experience with promoting and enhancing diversity and equity.

Preferred Qualifications

• Familiarity with the the field of fundraising

• Bachelor’s degree.

• Experience in executive-level support in higher education that includes an understanding of and sensitivity to the academic culture.

• Experience working in higher education.

FLSA Exempt:Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised:17 Jul 2017Pacific Daylight Time

Applications close: