Nike Admin Operations Coordinator in Portland, Oregon
Become a Part of the NIKE, Inc. Team
NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it’s about each person bringing skills and passion to a challenging and constantly evolving game.
Nike corporate campuses provide environments to maximize employees’ full potential. From meticulous landscaping, to state-of-the-art fitness centers, running trails and more, the Nike Facilities teams keep campuses around the world running at peak performance so employees can operate in an environment that inspires innovation. These teams lead the design and construction of Nike’s corporate buildings, supply project management services, ensure workplace security and much more. The end result: an atmosphere that inspires everyone who sets foot on a Nike campus.
As our Admin Operations Coordinator you will provide ongoing support for the WHQ Meetings & Events teams by managing and prioritizing daily administrative tasks including:
Act as a liaisonbetween supervisor and staff. Respondtimely to inquiries, concerns, and requests on a daily basis, both in writtenand verbal form, ensuring all correspondence is clear, concise, and accurate.
Order/distributesupplies and maintain inventory.
Maintain inventorylist for equipment (PC refresh, equipment assets and other equipment).
Assist withon-boarding new hires (NT account, building access, internet access, departmentsystems access). Assist supervisors withcoordination of training for all new hires.
Meeting coordination(catering orders, room reservations and set-up – tables, chairs, flipcharts, AVservice) for internal meetings and activities.
Record retention –Maintain department records and follow record retention schedule according toNike policy.
Complete specialprojects and tasks as requested by supervisor.
Complete WD+CFinance deliverable on a monthly basis.Manage expenses in order tomeet all budget requirements and targets.
Attendbudget training sessions provided by WD+C Finance team.
PrepareAccrual and JE information and submit by monthly deadline.
Preparemonthly forecast/walk worksheet by deadline.
Completemonthly commentary for forecasting discrepancies.
Review,monitor and ensure all purchases made are in line with budgetedforecasting (coded properly) and recorded accurately in the departmentbudget spreadsheet. Work closelywith department manager to ensure accuracy.
Auditall expenses outlined in the monthly cost center detail report to ensureaccuracy.
Useappropriate method of payment (AMEX vs. P.O, etc.) in order for expense tohit budget forecast accurately.
Reconcileand submit expense reports.
Monitorall capital purchases approved in department budget to ensure they arepurchased according to forecasted timeframe.
Assistin preparing for potential budget reduction work and in planning for thenext year’s budget.
Monitorall P.O.’s to ensure we do not run out of funds and account for properlead times to request new P.O.’s based on their total value. Any P.O’s over $1M must go through PMOapproval process. Ensure that we donot have any “after the fact” P.O.’s.P.O. must be obtained before work begins.
Assist Event Planners withcreating PO’s and invoice processing on their behalf
Request PO adjustments in Coupabased on the final invoice, as needed
Perform and complete goods receipt in Coupa
Vendor support, qualityassurance. Provide support to vendors with invoice submittal, paymentstatus and provide answers/solutions to any Tradeshift questions/issues
Enter Event Orders and addimportant and detailed notations in EBMS on behalf of the Event Planners
Work closely with NA. Finance.Support contact for any Tradeshift and Coupa issues and troubleshooting
Assist Finance contact withIntercompany Chargeback Approval, filling out approval form and reachingout to clients for approval and downloading approved form in EBMS onquarterly basis
Completing and closing serviceorders in EBMS within 7 days after the event end date. This is related to service orders that contain setup& logistics callouts, as well as custodial that will fall on the EPsplate that has “0” dollar only
Bachelor's degree is preferred.
At least 2 years' experience in related field required.
Superior interpersonal and customer service skills.
Strong networking and communication skills.
Able to communicate clearly and concisely (verbally & written)and develop relationships with Meetings & Events clients, vendors, andcontractors.
Strong attention to detail and meeting deadlines.
Able to keep manager informed of all aspects of events, projects,and responsibilities.
Advanced skills in Microsoft Office applications including Word,Excel, and PowerPoint required.
Experience with meeting management software preferred but notrequired.
Working knowledge Coupa, Tradeshift required.
Able to lift 20-30 lbs
NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring inspiration and innovation to every athlete* in the world.
NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.
Job ID: SRC071117WDC-5
Location: United States-Oregon-Portland
Job Category: Facilities, Corporate Services