WorkSource Oregon Administrative Services Assistant (JN-072017-3639) in Portland, Oregon
Overview: ACS Professional Staffing is looking for a full-time employee to work on-site with our client. The Administrative Services Assistant 3 position will provide a wide range of administrative and confidential support as well as data entry and tracking to the organization. Procures printing and binding services on behalf of Media Services through the Government Printing Office (GPO) contracting system. This position is located in Portland, Oregon - Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff. o Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate. o Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat. o Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites. o Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed. o Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert personnel of any concerns or response delays. o Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward questions and matters to appropriate personnel as needed, following up to verify a timely response. o Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response. Requirements: ' High School diploma or equivalent is required. ' Associate's Degree in Secretarial Science, Administrative Management or a related field is preferred. ' 6+ years of demonstrated administrative/clerical experience is required. ' 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook is required. ' Intermediate to advanced skills/experience with SharePoint are required, sufficient to: ' Must have demonstrated skills and experience with Print Shop and Mail Room operations and procedures. Additional Requirements: ' Up to 5% local travel may be required. ' Valid Drivers License is required. ' US citizens and all those authorized to work in the US are encouraged to apply ' Work sponsorship not available at this time. No third party candidates considered for this position. 'All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.' 'ACS Professional Staffing is an EEO/AA/Vet/Disabled Employer'