Ricoh Americas Corporation On-Site Sr Administrative Assistant in Portland, Oregon

POSITION PROFILE Provides exceptional support and service through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc.

JOB DUTIES AND RESPONSIBILITIES  Provides general administrative support with little supervision including:  Creates proofs, revises and edits written material as needed.  Handles internal and external correspondence.  Investigates and follows through on areas of concern and is responsible for problem resolution  Makes travel arrangements.  Creates and maintains departmental filing systems.  Answers telephone lines.  Organizes updates and maintains calendars.  Uses and coordinates maintenance for local office equipment.  Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.  Serves as Scribe for meetings as needed.  Maintains department logs, reports, and/or data entry for functional databases.  Cross-trains and learns other responsibilities within the team and provides assistance as needed.  May assign work and guidance to entry level Administrative Assistant.  Builds professional relationships with customers and other teams.  Performs other duties as assigned.

QUALIFICATIONS Professional appearance/ demeanor required. Duties include billing AP, executive assistance and organization. Must have experience as an administrative assistant.  Requires high school diploma or equivalent  Associate's degree or equivalent preferred  3-5 years of experience in the field or in a related area

KNOWLEDGE, SKILLS AND ABILITIES  Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required  Excellent oral and written communication skills and an excellent command of the English language  Ability to maintain confidential information  Ability to work in a team environment  A professional appearance and telephone manner is essential  Knowledge of use and operation of standard office equipment  Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines  Some analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work  Possesses excellent customer service skills.  Possesses ability to organize and prioritize workload.  Possesses anticipatory, planning and leadership skills.  Possesses ability to be flexible and very adaptable to change.  Possesses ability to be detail-oriented.  Possesses ability to review and understand general instructions; prepare and provide diversified information

Proficiency in MS Office Suite.