Eaton Corporation Administrative Programs Coordinator in Tualatin, Oregon
Eaton’s Electrical Transportation, Aerospace and Military division has an opening for an
Administrative Programs Coordinator, located in Tualatin, OR.
The primary duty of the Administrative Programs Coordinator is to provide a wide variety of administrative and programs support for the Transportation, Aerospace and Military (TAM) division leadership and headquarters location. The Administrative Programs Coordinator implements and oversees systems, procedures and guidelines for the administrative processes of the location, and leads administrative programs for the division.
Essential functions include:
Act as a liaison to the staff, external vendors, customers, and internal departments and employees.
Manages the overall operation of the office and provides support to the division leadership staff, including sales and marketing, finance, operations, human resources, and the VP/GM.
Develop, implement and improve local office procedures, including but not limited to mailing system, office supplies, and vendor management.
Manage site office expenses and purchasing orders, and expense forecasting for annual budgetary planning processes.
Coordinate large group meetings, customer events, interviews, and onboarding processes.
Manage and coordinate division website and content.
Administer division and site communications plan, including but not limited to scheduling and setting up meetings, creating and sending announcements, administering newsletters, and feedback surveys, updating division distribution lists, and org charts.
Coordinate data collection for standard division reports, ensure data accuracy and provide analytics support to divisional leadership, as well as create and format presentations, reports and other communications material.
Establish 5S for local conference room and manage schedules to facilitate effective meetings.
Lead and/or participate in local engagement teams and lead communications tactics.
Provide EDI Admin and sales admin support as applicable
Other duties as assigned by management.
Associate’s degree from an accredited institution with minimum 3 years work experience in an administrative or project management capacity required, OR a Bachelor’s degree from an accredited institution with minimum 1 year work experience in an administrative or project management capacity required
Must be legally authorized to work in the United States without company sponsorship
This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’), Political Asylee, or Refugee
No relocation is offered for this position. Only candidates located within 50 miles of Tualatin, OR will be considered for the position.
Bachelor’s degree from accredited institution strongly preferred
Experience creating marketing and communications material
Experience working with SharePoint
Experience analyzing business data and creating business reports and presentation material
Must be proficient in Microsoft Suite software to include: PowerPoint, Excel, Word and Outlook
Experience with SharePoint
Strong analytical skills and ability to determine trends and possible actions.
Ability to multi-task, prioritize and complete requests and assignments in a timely manner.
Ability to handle change in a fast-paced environment. Flexibility to deal with interruptions, changing priorities, and deadlines.
Well-developed skills in effectively and comfortably interacting with all levels of management, employees, internal and external customers, and outside contacts.
Strong independent decision-making, problem-solving and collaborative skills.
Detail oriented, well organized, and must work well in both a team and individual environment.
Strong organizational and communication skills (written and verbal).
Strong computer skills to quickly learn and utilize other computer software programs.
Eaton is a power management company with 2016 sales of $19.7 billion. We provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technologies and services. Eaton has approximately 95,000 employees and sells products to customers in more than 175 countries. For more information, visit Eaton.com.
At Eaton we see things differently. We see opportunities to innovate, go above and beyond, and we work hard because what we do reflects who we are. If you see things differently – if you’re determined, motivated and focused on improving the world around you – then it’s time to see where a career at Eaton can take you. For more information visit www. Eaton.com/careers.
Job: Multi-Function Executive
Region: North America – US/Puerto Rico
Organization: EPG CPD TAM
Job Level: Entry Level
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No