Planned Parenthood Project and Design Coordinator in West, Oregon


Planned Parenthood Columbia Willamette (PPCW) is committed to providing, promoting, and protecting access to sexual and reproductive health care in Oregon and Southwest Washington. Since 1963, PPCW has provided a broad range of sexual and reproductive health care, including family planning, preventative care, and other medical services; trained and educated community members on issues of sexuality; and advocated for the protection of reproductive rights and freedom in Oregon and Southwest Washington. Each year, more than 58,000 women, men and teens visit a PPCW health center, located in NE and SE Portland, Milwaukie, Beaverton, Salem, and Bend, Oregon; and Vancouver, Washington. We believe that we are leading a movement for reproductive health care and education, and we are looking for people who want to help us transform the world!

We are seeking a Project and Design Coordinator to work with the Director of Marketing and Communications in achieving PPCW's strategic initiatives. The primary responsibilities of this role are brand management, management of all print projects, website content, and design of marketing materials (both print and web). As a member of our marketing team, we can offer you:

  • A supportive and collaborative atmosphere

  • The opportunity to be innovative in creating new processes

  • An organizational emphasis on high-quality practices

  • The unique chance to work in a mission-driven environment, and

  • A culture prioritizing work/life balance, including amazing benefits!

Position Details: This is a union-represented, non-exempt position, based at our Regional Service Center in NE Portland on MLK Jr Blvd.

Schedule: Full-time (37.5 hours/week). Monday through Friday, typically 9 - 5. Some weekends or evenings may be required

Benefits: 3.4 weeks Paid Time Off (starting rate for first 2 years), 8 paid holidays, excellent Medical, Dental, and Vision Insurance, FSA, Short and Long Term Disability, Life AD&D Insurance, 403b Retirement Fund, employee assistance program.

Compensation: Starting rate of pay is $22 hourly, plus DOE.

Education and Experience Requirements:

• Bachelor’s degree with a minimum of two (2) years graphic design experience, or equivalent combination of education and experience, which includes at least one (1) year experience with project management.• Excellent organizational skills and proven ability to manage multiple projects in a results oriented environment. • Demonstrated expertise in InDesign, Illustrator, Photoshop. • Proficient in MS Office Suite, including Outlook, Word, PowerPoint and Excel.• Strong conceptual, graphic design and production skills with print materials and marketing collateral are necessary. • Demonstrated understanding of brand management.• Experience editing or creating websites; ability to read and write HTML.

Application Instructions:

Click "Apply Now" at the bottom of this listing to begin the application process. To be considered for this position, you must upload a cover letter! This position is open until filled. Please refrain from making direct inquiries into the status of your application.

Essential Functions:

  • Collaborate with the director on the agency brand, which includes building and reinforcing brand internally and externally; ensuring that all design projects meet Planned Parenthood’s brand requirements and standards.

  • Design agency-wide communications materials to ensure the quality, accuracy and consistency of message in PPCW materials.

  • Project manage production of all print projects, seeking competitive bids to ensure cost effectiveness and ability to meet all necessary deadlines. Includes project intake, establishing a production timeline, identifying budget, and coordination of printing and delivery of materials.

  • Establish and maintain vendor relationships for various printed materials.

  • Maintain production calendar for all printed items.

  • Create and design various print and web-based marketing materials including, but not limited to:

  • Health services promotional materials (posters, outreach and recruitment flyers, coupons, postcards, fact sheets, brochures). As needed, materials to be produced in Spanish using in-house translator.

  • PPCW newsletter distributed to donors, supporters and volunteers.

  • PPCW agency materials, including annual report, business cards, letterhead, brochures, and website.

  • Event invitations, posters, signage, and promotional materials

  • Materials for Education Department programs

  • Necessary revisions and updates to existing health center materials

  • Fundraising materials, including brochures, folios, donation slips, reply envelopes, letterhead, and note cards

  • Promotional materials for special projects

  • Design and oversight of web materials, including e-mail distribution, website, intranet and more

  • Health center signage

  • Collaborate with the director to update and maintain PPCW’s website and social media pages/sites. Monitor and manage PPCW’s online presence.

  • Collaborate with the director on art direction, working with outside resources, to develop print projects and materials as needed.

  • Develop and maintain an effective filing and retrieval system for marketing materials and documents.

  • Follow established procedures to ensure materials are error-free and top quality prior to printing and/or publishing.

  • Create and distribute monthly employee e-newsletter using provided content.

  • Participate in outside marketing efforts as needed.

  • Assist Director of Marketing & Communications with other tasks as needed.

  • Ability to meet the physical demands of sitting and repetitive movement of one or both hands up to 8 hours/day; walking, standing, bending at the neck, reaching above/below shoulder height, driving and moving items weighing up to 10 pounds up to 1 hour/day.


  • Creative and Innovative – Ability to design, create, and layout interesting and appealing pieces and campaigns on behalf of various PPCW departments. Suggests new ideas to improve materials.

  • Detail Oriented – Ability to proof documents and projects for consistency, accuracy and quality.

  • Communication – Ability to communicate effectively with departments and outside vendors to ensure complete understanding of project requirements and expectations, as well as to obtain competitive price quotes and streamline projects.

  • Technology/Tools – Demonstrated ability to work with graphic design tools including InDesign, Illustrator, Photoshop, and others. Experience working with web design, including websites and intranets.

  • Organization – Ability to manage and prioritize multiple projects and deadlines to serve various departments simultaneously. Able to meet deadlines on time.

Organizational Competencies:

  • Customer Service Orientation: Demonstrates concern for meeting internal and external customer needs in a manner that provides satisfaction. Anticipates additional needs of the customer beyond their current use of PPCW materials and services. Understands and finds solutions within the limits of what is available. Gains trust and support of peers. Can solve problems with peers with a minimum of disruptions in team work or program delivery.

  • Cultural Awareness: Consistently seeks to learn more about diverse populations in the community and in the workplace, and attempts to integrate new understanding in the work.

  • Dealing with Failure: The manner in which a person gives explanations or reasons for problems, failures, or other negative events. Demonstrates ownership for personal responsibility if appropriate and focuses on next steps to resolve or fix problems. Turns problem situations into learning opportunities.

Planned Parenthood Columbia Willamette is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information, disability, pregnancy or union activity. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The organization is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Location: OR - West

Activation Date: Monday, June 19, 2017

Expiration Date: Friday, September 1, 2017

Apply Here