Oregon State University Departmental Administrator in Corvallis, Oregon

Internal Job Number: P02231UF


The Department of Environmental Molecular Toxic ) is seeking a Department Administrator. This is a full-time (1.00 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Department Head.

The Department Administrator provides administrative assistance and project management support to the Department Head. This position ensures that the departmental operations are managed efficiently so that its internal customers are provided with quality customer service. The Department Administrator works independently under the general direction and supervision of the Department Head. This position provides rewarding opportunities for administrative leadership and engaging in team-based administrative program development while supporting and advancing a highly productive and diverse department of faculty and graduate students.

This position is the primary liaison between the department and the university, College of Agricultural Sciences (CAS), and the Agricultural and Marine Sciences Business Center (AMBC), Office for Sponsored Research and Award Administration, students, and departmental stakeholders. The Departmental Administrator supervises office staff and manages the overall internal operations in the department including but not limited to departmental budget and expenses, grant planning and submission, graduate program, tuition remissions, and graduate stipends, space and equipment inventory; departmental event planning; travel planning and reimbursements, and the faculty promotion and tenure processes.

The position supports the Department Head and Faculty Committees by engaging in strategic planning activities, managing award nominations, managing annual professorial evaluations, event coordination, scheduling meetings, producing (annual) reports/reviews, managing departmental budgets and expenses, and other projects as needed. It functions in an advisory as well as support capacity to the Department Head and Faculty for departmental operations and activities regarding OSU polices/procedures/guidelines, travel, communications, human resources transaction, business operations in cooperation with AMBC, Research Office and other entities and research partners, and other related matters.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Typically requires Bachelor’s Degree and 3 years’ experience providing administrative support to an administrator

Requirements :

B.S/A degree plus two years of professional administrative experience.


Six years of progressively responsible professional level administrative and human resources management experience.

For OSU or OUS candidates, professional level experience is defined as primary responsibility for implementing policies, procedures, and practices and/or primary responsibility for providing administrative support at an advanced level.


Demonstrated successful supervisory experience; Demonstrate a commitment to anticipating, understanding, and responding to customer needs in a positive, confidential, and sensitive manner; Demonstrated initiative and thoughtful decision-making skills and ability to make independent decisions and to take independent actions; Demonstrated flexibility, adaptability and a willingness to contribute to the success of team and goals; Demonstrated ability to meet deadlines, set priorities, manage multiple projects and tasks; Ability to anticipate the Department Head’s response to problems in his/her absence; Demonstrated ability to plan, implement, evaluate and report on activities; Ability to interpret laws, policies, procedures, and regulations and communicate them effectively; Ability to learn complex departmental programs and operations and apply policies, procedures, rules and regulations; Excellent written and spoken English skills w/ability to compose and edit directives, memorandums, and correspondence; Strong interpersonal communication skills to enable collaboration with diverse communities; Demonstrated regard for confidentiality, discretion and diplomacy. Strong track record of positive attitude, customer service and/or program support. Familiarity with Microsoft Office and database applications.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.


Office environment during regular business hours.

Access to financial, payroll, and human resources confidential information.

Additional Salary Information: Salary is commensurate with education and experience.