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BrightStar Care Customer Care Associate in Eugene, Oregon

Position Responsibilities Summary:

The Customer Care Coordinator is responsible for developing and maintaining exceptional relationships with clients and employees through all aspects of schedule management and supporting all programs as part of the BrightStar Care standards.  Will be one of the primary positions in the scheduling of field staff, warm introductions in the field, managing of touch-points (field staff, care recipient and family caregiver) and client care standards, and ensuring the branch meets or exceeds inquiry conversion goals.  Will assist in covering client shifts for last minute call outs.

 

Directly Supervises:

None

 

Indirectly Supervises under direction of the Branch Manager:

Field Staff

 

Key Leadership, Management, and Accountabilities (LMA):

Inquiry conversions; touch points (field staff, care recipient and family caregiver); scheduling.

 

Values-based Competencies:

The Customer Care Coordinator must consistently demonstrate and foster the following core values behaviors during all interactions with shareholders, clients, employees, vendors, and other business partners. Core values are the key behaviors that determine our decision-making at BrightStar Care.

Be open and positive

  • Approachable as a leader
  • Promotes and fun environment
  • Kind and genuine with others
  • Manages pressure and stress in a positive way Serve with passion

  • Provide help first

  • Be confident, yet stay humble
  • Serve for the greater good
  • Make a real difference Do the right thing

  • Honest

  • Ethical
  • Tell the truth Do what you say

  • Deliver results on time

  • Finish what you start
  • Be accountable to yourself and others
  • Take responsibility Make it great

  • Continuous improvement

  • Exceed expectations
  • Bring out the best in others
  • Detail oriented Core Competencies:

The Customer Care Coordinator must demonstrate and execute the following position-specific competencies to ensure effective, profitable, and patient-centered branch operations.

Position-specific competencies:

Required behaviors:

GWC

  • “G” – Must demonstrate and have a “get-it” mentality; clearly understands his/her key accountabilities; confident as a subject matter expert in his/her job.
  • “W” – Demonstrates a “want-it” attitude; accepts challenges; asks, “what can I do to help?” demonstrates a high-level of drive and energy for his/her job and success of others.
  • “C” – Demonstrates the capacity to perform desired job expectations; ability to grow and “stretch” in position as the needs of the business changes and evolves. LMA

  • “L” – Effectively leads through example his/her area of responsibility.

  • “M” – Manages processes, procedures, and standards to achieve desired results.
  • “A” – Holds himself/herself and others accountable for getting the job done and maximizing value to company, clients, one another. Ensure the branch team delivers high-quality client/customer care to maximize inquiry conversions and maximize client experience 24/7

     

*DON = Director of Nursing

  • Effectively manages the customer care procedures and serves as point of contact for client/customer relations.
  • Meets or exceeds “inquiry to client” conversion goals for branch.
  • Implements and executes consistent conversion practices to drive revenues and client base.
  • Ensure high-quality customer care is provided at every stage of the client touch-points; phone to in-home consultation:* Contact of field staff, client, and family caregiver care coordinator: 24-hours, 7-days, and 30-days after care begins and every 30 days thereafter. Ensure field staff are compatibility-matched and stay informed of client well-being.

  • Supports intake calls and service standards:* Visit client prospects, obtain signed service agreements

  • Process new client referral calls; schedules home visits
  • Sends information to client prospects
  • Follows plan of care details (developed by *DON or other staff RN under direction of DON) and communicates and educates field staff about specific client needs.

  • Ensures client care survey standards are 9 or greater; ensures service and care reflects a perfect 10 experience with every client. Core Competencies:

Scheduling and care coverage

  • Supports and uses all technology tools and resources to ensure proper business processes (ABS2, Applicant Tracking System, Learning Management System, BrightConnect (Intranet).
  • Schedules staff to meet client care needs and minimize non-billed overtime.
  • Ensures on-call phone and assigned staff are properly trained and available as needed.
  • Ensures care and staff coverage 24/7 to meet the needs of our clients and protect BrightStar brand standards.* Must be able to process schedules for up to 60 clients and 1,800 hours per week.
  • May serve as a “fill-in” to ensure coverage in field.
  • Support competency assessments of field staff (CNAs/Caregivers) if allowed under the direction/supervision of the DON.
  • Supports maintenance of client files and security.
  • Tracks client feedback regarding field staff performance and quality care standards.
  • Super user for ABS Mobile.

Billing and coding management

  • Supports and uses all technology tools and resources to ensure proper business processes (ABS2, Applicant Tracking System, Learning Management System, BrightConnect (Intranet).
  • Ensure timely and accurate billing, coding, and hourly time records and reporting.  

Education/Certification Requirements:

  • High School Diploma required
  • LPN, EMT certified or equivalent preferred
  • CPR certification required  

Skills/Qualifications Requirements:

  • Previous caregiving experience REQUIRED
  • Proficient in MSOffice (Outlook, Word, Excel, and PowerPoint); internet.
  • Minimum of 2 years’ experience managing customer service within a healthcare office setting; knowledge of HIPAA and healthcare office regulations.
  • Excellent organization, planning, and project management skills.
  • Negative TB skin test or chest x-ray.
  • Physically able to lift at least 50 pounds, bend and twist easily without issue and climb and descend stairs.
  • Valid driver’s license; valid state required proof of auto insurance.
  • Transportation to meet the needs of position and scope of job responsibilities. Travel Requirements:

  • Limited travel as needed for various client care service needs.

  • Up to 10% or as directed based on the needs of the business and attending job required training and conferences. Work Environment:

  • Office Environment: high-paced office/branch environment; continuous phone use/ringing; talking; various noise levels; interactions with employees and clients; sitting and standing for long periods of time; bending and stooping required; lifting up to 10 lbs. regularly and up to 50+ lbs. may be required; using a computer for extended periods: typing, staring at a bright monitor or TV screen; using fingers, wrists, and arms; stress on back may occur; possible exposure to prescription drugs, bodily fluids, small appliances for cooking, cooling, and heating foods or securely storing medications.

  • Client’s Environment: Unknown environments; bodily fluids, household and human germs; extreme cold or hot temperatures in or outside; light to heavy traffic; inclement weather; human body weights that vary based on client health and lifting as prescribed or needed per plan of care; 50+ lbs.
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