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University of Oregon International Employment Specialist in Eugene, Oregon

International Employment Specialist

Apply nowJob no:525599

Work type:Officer of Administration

Location:Eugene, OR

Categories:Administrative/Professional, International Affairs

Department:Division of Global Engagement

Appointment Type and Duration:Regular, Ongoing

Salary:$73,000 - $80,000 per year

Compensation Band:OS-OA07-Fiscal Year 2020-2021

FTE:1.0

Application Review Begins

September 14, 2020; position open until filled

Special Instructions to Applicants

Along with your online application, please upload the following:

• Cover letter summarizing your qualifications and interest in the position;

• Current resume or vita, which includes dates of employment; and

• Response to the following supplemental questions:

  1. The Division of Global Engagement is committed to the principles of diversity, equity, and inclusion and to promoting cross-cultural understanding in both a local and global context. Describe the skills, experience and/or perspectives you would bring to the position that would help you contribute to this objective.

  2. Please describe in detail your experience in dealing with the visa application process, international employment, and/or immigration law.

NOTE: As part of the application process, you will be asked to submit the names and contact information for three references. References should include at least one person who has served as your supervisor. Candidates will be notified prior to reference checks being conducted.

Department Summary

The Division of Global Engagement (DGE) sets the vision, strategy, and budget for the international student and scholar experience on the UO campus. DGE supports faculty, students and staff in internationally-oriented research centers, programs and initiatives, working to enhance faculty research, enrich the student experience, and promote UO’s academic excellence at home and with partners around the world. DGE sets policy and determines procedures for advising and supporting international students and scholars. DGE is a fast paced, high volume work place. The office places a premium on the ability to 1) manage multiple time-sensitive projects and 2) communicate with various stakeholders to navigate complex immigration regulations and forms to prepare and file successful visa applications.

The Office of the General Counsel (OGC) is a team of legal professionals who manage the legal affairs of the university. OGC attorneys have expertise in a broad array of practice areas, including labor and employment, intellectual property, civil rights, immigration, constitutional law, contracts and real estate, to name a few, and the office is solely responsible for the comprehensive representation of the university’s interests in litigation, administrative proceedings, and business transactions, including engaging outside counsel when prudent.

Position Summary

The International Employment Specialist (IES) works within the Division of Global Engagement (DGE) and reports to the Dean and Vice Provost for International Affairs and the Associate General Counsel.

The purpose of this position is to work with departments, student or employee beneficiaries, and other stakeholders to oversee the timely and successful submission of UO’s visa applications for international students, faculty, and staff. The individual in this position must navigate complex regulatory regimes to advise departments and oversee the presentation of accurate immigration filings to federal agencies on behalf of UO. The IES must also proactively establish university policies, procedures, and training relating to employment-based immigration, and conduct targeted outreach to departments that have hired potential beneficiaries. The IES provides case-by-case recommendations to hiring authorities, deans, and department heads on matters related to temporary immigration, labor certification, and permanent residency for international hires. This individual assists with home and host country issues, relocation, and facilitating appropriate benefits. The IES also provides guidance and supports compliance efforts for departments sending employees abroad. The International Employment Specialist works independently and their decisions in filings and in advising departments have significant financial and reputational risks.

While primarily responsible for the preparation and filing of permanent residency petitions, this individual oversees the work of one staff member and is ultimately responsible for coordinating immigration matters for all visa applications, including permanent residency and temporary employment authorizations.

Qualified applicants must be able to: (1) work with all university administrators; (2) interact professionally and knowledgeably with international students and employees as well as federal agencies; (3) handle multiple unrelated matters concurrently, rapidly, and accurately; and (4) work cooperatively with and manage projects involving Human Resources, the Office of the General Counsel, outside counsel, the Division of Global Engagement, and federal agencies including the Department of Labor and U.S. Citizenship and Immigration Services. Candidates qualifying for the position of International Employment Specialist must have knowledge of immigration regulations, visa petitions, and employment practices.

This is a full-time position, with on-call duties to help handle urgent and emergency issues as they arise.

Minimum Requirements

• Appropriate graduate-level degree (e.g., relevant master’s or JD) and six years of experience working in immigration, higher education compliance, or related complex federal regulatory regimes

OR

• An equivalent combination of education and professional experience (up to three years in law school count as experience years).

Professional Competencies

• Ability to understand complex legal, regulatory and policy materials and communicate them orally and in writing to a variety of audiences with accuracy.

• Advanced analytical skills to review and interpret complex data.

• Demonstrated ability to ensure accurate details and manage multiple filing priorities and strict deadlines in a fast-paced environment with frequent interruptions.

• Flexibility to shift directions quickly when priorities change, recommend creative solutions to problems and deliver against tight deadlines.

• Excellent interpersonal skills, including the ability to work effectively with individuals and teams from diverse backgrounds and differing perspectives.

• Strong orientation to customer service with the ability to follow through and keep stakeholders informed.

Preferred Qualifications

• Possess a law degree or other advanced degree in human resources, immigration, or a related field.

• Knowledge of complex federal regulations, including immigration and Department of Labor regulations, hiring processes, recruitment, and the process for hiring foreign nationals and permanent residency paperwork.

• Experience developing and implementing employment processes/policies and ensuring compliance with regulations.

• Experience with and commitment to promoting and enhancing inclusion of employees within the university and local communities

• Demonstrated commitment to the highest standards of work product, confidentiality and integrity.

• Excellent judgment and problem solving ability in crisis and emergency situations.

• Proficiency in a language other than English.

• Experience working with immigration compliance at an institute of higher education.

• Experience supervising or managing others.

FLSA Exempt:Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised:27 Aug 2020Pacific Daylight Time

Applications close:

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