City of Eugene Library Assistant 3 - Technical Services in Eugene, Oregon

Library Assistant 3 - Technical Services



Library Assistant 3 - Technical Services


$18.56 - $23.10 Hourly


Eugene, OR

Job Type

Part-Time Regular


Library, Recreation & Cultural Services

Job Number



1/30/2019 5:15 PM Pacific

  • Description

  • Benefits

  • Questions

General Statement of Duties

Performs a variety of detailed technical paraprofessional duties and complex clerical duties usually in cataloging of library materials requiring knowledge of specialized technology and library processes and independence; provides assistance to a professional librarian, Technical Services Lead Worker and in all levels of Technical Services work. The Library Assistant 3 reports directly to the Technical Services Librarian Manager and provides support for daily operations of the workgroup.

Hourly Rate: $18.56 - $23.10

Schedule: 32 hours/week, Hours will include some evening and weekend hours.

Application Deadline: 5 pm Wednesday, January 30, 2019 (Online applications only)

Must Pass Criminal Background Check.

Examples of Duties Performed - Duties may include but are not limited to the following

  • Under direction of professional staff, supports assigned areas of the Technical Services workgroup, which may include cataloging and acquisitions processes, materials processing and coordinating volunteers.

  • Searches using a variety of interfaces, software and databases and retrieves high quality bibliographic and/or authorities records matching materials at hand.

  • Applies Resource Description and Access, Anglo American Cataloging Rules 2nd, Library of Congress Rules Interpretation, ISBD punctuation, International Federation of Library Associations and other international library standards as utilized at Eugene Public Library.

  • Analyzes, formulates/verifies access points, modifies and assigns Library of Congress name and subject field headings and Dewey Classification numbers.

  • Revises and updates bibliographic records.

  • Imports records into Polaris Integrated Library System from various sources; may perform post–cataloging tasks as assigned or necessary.

  • Recognizes and implements cataloging workflow priorities for routing and high demand materials.

  • Re-catalogs and re-classifies materials as directed; coordinates special Dewey and other classification schedules with selectors; may assist librarians with collection updates.

  • Under direction of professional librarian, performs copy cataloging for library materials in all formats, world languages, government documents, etc.

  • May use various materials vendors' interfaces; the Polaris acquisitions module or other resources in the course of work and to answer library staff questions.

  • Performs serials, magazines, newspapers etc. cataloging, maintenance, acquisitions, processing and collection weeding utilizing the Polaris Integrated Library System Serials module and other software, vendor interfaces and databases.

  • Transfers electronic files from vendors and cooperatives using FTP and other data transfer protocols.

  • Performs Authorities work including maintenance, importing, formulating authorities, and clean up; resolves name, subject and series heading conflicts; participates in extensive Authority maintenance projects as directed.

  • Stays current on updates concerning innovations in library cataloging, acquisitions and processing.

  • Assists in maintaining and updating Local Conventions manual and other documents on SharePoint software site.

  • Assists in the evaluation of policies and procedures and provides recommendations regarding process improvement.

  • Maintains files, documentation and information on work assignments and applicable procedures for self and volunteers.

  • Assists in managing and maintaining library technology and systems when requested.

  • Supports City policies regarding diversity, equity and human rights.

  • Participates in career and staff development activities; assists in training and development of paraprofessional staff and volunteers.

  • Effectively utilizes community resources to enhance projects.

  • Communicates effectively with the co-workers and public; maintains effective staff and community relations.

  • Performs other duties as assigned.


Knowledge of:

Computerized cataloging, computerized acquisitions, preservation/processing and their standards and practices for public libraries.

Current online bibliographic utilities and related resources supporting shared cataloging including but not limited to knowledge of specific software.

Library cataloging methods and resources; policies and practices; classification systems, and procedures.

Resource Description and Access, Anglo American Cataloging Rules 2nd, Library of Congress Rules Interpretation, ISBD punctuation, International Federation of Library Associations and other international library standards and related terminology.

Knowledge of Microsoft Office software and workplace uses.

Internet searching and ordering from established vendors.

Library research techniques, library collections and reference tools.

Library of Congress subject, name and series headings; Dewey Classification schedule

Library computer, systems and software.

Spelling, English composition and arithmetic.

World language and American Sign Language skills desirable.

Ability to:

Perform repetitive activities for extended periods, such as: sitting, smiling, keyboarding, using interface tools such as a mouse, standing, reaching, pulling, bending and lifting from up to 45 pounds on a regular basis.

Touch type accurately at a rate above 45 words per minute.

Follow applicable library standards and practices specific to library Technical Services.

Learn to use additional relevant software and tools as innovations occur.

Search for and retrieve a variety of library materials both physically and electronically.

Collect, search and interpret data.

Operate computerized bibliographic, acquisitions, serials, and circulation databases and the public and client modules of the integrated library system.

Operate office software and machinery at an advanced level.

Use reference resources and collections knowledge to locate information

Effectively train, schedule and coordinate the work of volunteers.

Organize and handle various details and multiple demands.

Maintain effective efficient workflow with frequent interruptions and ad hoc requests for assistance.

Work independently or in groups and perform multiple tasks simultaneously using a variety of office and library software and equipment and in close proximity to other people, computers and equipment.

Adhere to City communication policies including the goals in the Diversity and Equity Strategic Plan; the Respectful Work Environment policy; and the Eugene Public Library Service Philosophy.

Communicate effectively, both conversationally and in writing, with coworkers and the public.

Apply excellent internal and external customer service skills.

Work day, evening and weekend schedules.

Minimum requirements:

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job.

A typical way to obtain the knowledge and abilities would be:


Three years of clerical library experience including one year of directly related library Technical Services work experience. Spanish and/or American Sign Language in addition to English is desirable. Cataloging including Authorities work experience in a client/server integrated online system environment preferred.


High school and some college; degree in program area preferred.

License or Certificate:

Requires the possession of, or ability to obtain, and maintain an appropriate, valid Oregon driver license.

Supplemental Information

Work Environment:

Work in environment s not limited to and including dust,cleaning/preservation product fumes and marking pen fumes at times.

Selection Process:

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Applicants selected to continue in the process will be notified within two-three weeks after the posting deadline.



The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

The City of Eugene is committed to a work environment which values the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally competent service to all members of our community. As part of our commitment to diversity, the City continues to be an affirmative action/equal opportunity employer. Women, people with disabilities, and persons of color are strongly encouraged to apply.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.


Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.

To view a summary of benefits, benefit premium rates, and/or the AFSCME contract click the respective link.