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The Greenbrier Companies, Inc. Payroll Administrator in Lake Oswego, Oregon

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE: GBX) is a leading designer, manufacturer and supplier of freight rail and marine transportation equipment and services, powering the movement of products around the world. Greenbrier's innovation and engineering expertise pairs with our capacity to build and repair freight transportation equipment. This allows us to provide an unrivaled level of service to our customers across the Americas, Europe and countries of the Gulf Cooperation Council. Greenbrier also provides asset management services and a unique railcar leasing syndication platform that brings us into contact with the world's leading fixed asset investors.

Greenbrier's heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers and positively impact the world around us.

Job Summary

The Payroll Administrator plays a critical/key role working within a department of five as part of the company's Shared Services function. The Payroll Administrator is a member of a customer-focused team responsible for full cycle payroll for multi-company weekly; bi-weekly and semi-monthly US payrolls, as well as a Canadian payroll in over 30 states and provinces. Pay groups are rotated for cross-training purposes and to ensure adequate coverage. The ideal candidate will have a high attention to detail; obsessive about accuracy; proficient in Excel, Word, Outlook and Adobe; strong work ethic; exceptional verbal and written communication skills; ability to multi-task and accept changing work assignments; work independently while also working well in a collaborative team environment.

Job Duties :

  • Process weekly, bi-weekly and semi-monthly payrolls and ensure data is maintained timely and accurately

  • Review and audit timecards for reasonableness; investigate and resolve exceptions

  • Audit payroll data, ensuring accurate wages, tax withholdings, deductions, garnishments, end-of-year adjustments and ensure W-2 compliance

  • Detail-focused system maintenance and support

  • Upload of garnishments/support/lien/tax levys and miscellaneous deductions to WGPS portal for processing

  • Flexible to assist with changing payroll assignments and quarterly pay group rotations

  • Prepare GL entries for each processed payroll; reviews various payroll general ledger accounts that apply to the appropriate business units; and support account reconciliations

  • Prepare manual checks as needed

  • Process variable pay, stock, or other supplemental or non-recurring pay runs

  • Respond to agency requests regarding employee garnishments, verifications of employment, and payroll tax matters

  • Sort and respond to payroll postal mail

  • Establish new and update existing written documents of departmental process & procedures using MS Word

  • Follow and document internal controls in compliance with company's SOX procedures

  • Identify opportunities and implement process improvements to continuously increase efficiency and quality

  • Collaborate with Human Resources for payroll related matters such as new hires, terminations, merit increases, benefits, and change of status

  • Be first point of contact for Time and Attendance questions and concerns

  • Accurately run and provide reports as needed to other departments or agencies

  • Ability to work under pressure and flexible to meet deadlines

  • Integrity to maintain highly confidential and sensitive information

  • Flexible to assist with changing payroll assignments as required

  • Advocate for a best in class, customer-focused payroll department

Required Experience and Minimum Qualifications :

  • Bachelor's degree, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities

  • High School Diploma required

  • Requires 3+ years processing payroll

  • Experience processing payrolls for a medium to large business, with multiple locations in multiple states required

  • Strong communication skills both written and verbal. Must demonstrate a strong ability to listen and translate information into output that supports understanding and action from various organizational levels

  • Excellent attention to detail & accuracy

  • Handle multiple priorities and take proactive steps in order to meet deadlines

  • Strong organizational and problem solving skills

  • Proficient in MS Excel, MS Word and MS Outlook

  • Excellent customer service skills and professionalism including patience, ability to listen and follow up effectively with all staffing levels

  • Must be willing to work in a team environment and effectively collaborate with all members

  • Must maintain a high standard of confidentiality and honesty

  • Experience with ADP payroll products and ADPR reporting

  • Experience with Kronos or ADP Time keeping systems

  • Familiarity with and response to Sarbanes-Oxley and effective internal control standards

  • Fundamental Payroll Certification or Certified Payroll Professional preferred but not required.

Company Greenbrier Leasing Company LLC

Functional Group Accounting/Finance

EOE/Minorities/Females/Protected Veterans/Disabled