InComm Administrative Assistant - IDS Portland in Portland, Oregon

Overview

InComm is a leading provider of cutting-edge prepaid products, services, and transaction technologies to retailers, brands, and consumers. InComm supports more than 450,000 points of distribution and helps retailers build prepaid card destinations, connect brands with new markets, and give consumers a simple, secure shopping experience.

Please visit our website for more information about InComm

InComm Digital Solutions (IDS), redefines the connection between merchants and their customers through our stored value and mobile gifting solutions. As the pioneer of digital gift card delivery, IDS helps you leverage your gift card program in new ways to drive sales. IDS delivers digital gift cards through e-commerce, social media, promotional and B2B toolsets. eGift Cards are delivered to email, mobile devices, and Facebook.

This position is located in our downtown Portland, OR offices. Please visit our website for more information about InComm Digital Solutions.

Benefits of joining our team:

  • Opportunity to solve interesting and challenging problems within a growing industry

  • Collaborative and supportive Agile environment

  • Opportunities for career growth

  • Downtown high-rise location with lots of windows and good views

  • Healthy work environment, including in-suite bike storage, showers, and standing desks

  • Company provided snacks and catered lunch and breakfast once a week

  • Easy access to public transportation and company provided transit pass

Responsibilities

  • Assume receptionist duties, greet public and refer them to appropriate staff members

  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies for a growing business, placing and expediting orders for supplies, and verifying receipt of supplies.

  • Order and execute Tuesday Breakfast/Thursday lunch.

  • Responsible for maintenance of kitchen supplies and area.

  • Coordinate travel, lodging, and set up meetings for sales team and visiting clients.

  • Scheduling new employee orientation and building first week’s agenda.

  • Updating and maintaining company spreadsheets and documents.

  • Set-up hotel accommodations by negotiate contracts, maintaining contract due dates and address any additional needed concerns with hotel POC.

  • Sending out calendar reminders for events, coordinating catering for meet ups and events.

  • Supports senior executive staff by creating and maintaining expense reports for SVP and GM.

  • Initiate Parking and other transportation for new employees and maintain monthly spreadsheet log.

  • Complete routine reports for Account Managers/Sales Managers from within IDS System.

  • Answer inbound calls, filing and data entry.

  • Provide backup support for 1stand 3rdparty efforts during peak seasons.

  • Schedule and direct maintenance staff while also coordinating building staff.

  • Assist with overflow work from other administrative staff when needed.

  • Other duties as assigned.

  • Reports to General Manager.

Qualifications

  • Strong written and verbal communication skills

  • High proficiency with Microsoft Office software (Outlook, Word, Excel, PowerPoint)

  • Requires strong computer and Internet research skills, flexibility, and excellent interpersonal skills.

  • Experience working with sensitive matter may be required.

  • Must be self-sufficient, creative thinker, and can multi-task.

  • Knowledge of general office machines and telephone system.

  • Requires 0 – 3 year working in an Administrative role or equivalent work experience.

  • Requires Associates degree or equivalent work experience.

InComm is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race; color; religion; national origin; sex; sexual orientation; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law.

*This position is eligible for the Employee Referral Bonus Program- Tier 1

TypeFull-Time