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City of Portland Grant Analyst (Analyst I) in Portland, Oregon

Grant Analyst (Analyst I)

Print (http://agency.governmentjobs.com/portlandor/job_bulletin.cfm?jobID=3037125&sharedWindow=0)

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Grant Analyst (Analyst I)

Salary

$55,370.00 - $102,648.00 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Bureau

Portland Parks & Recreation

Job Number

2021-00250

Closing

4/19/2021 11:59 PM Pacific

  • Description

  • Benefits

  • Questions

The Position

About this position :

The Portland Parks & Recreation (PP&R) Operations and Strategies Division, Finance Property & Technology group provides budget and financial analysis, accounting, procurement, property management, technology services and other services to the Bureau.

The PP&R Accounting Team’s purpose is to process accounting transactions, coordinate procurement, manage storeroom inventory and other financial reporting functions for the Bureau. The Grant Analyst position is responsible for processing grants for the Bureau, assist in procurement, provide financial reporting support, and occasional participate in system migration projects.

What you'd get to do:

  • Grants analysis and liaison for PP&R

  • Assist with the grant application process: providing analysis and guidance in grant budget development and assisting with council document preparation for external grants that provide additional funding to the Bureau

  • Complete monthly grant billings

  • Liaison for the Bureau: reaching out to grantors when necessary, and representing PP&R at reoccurring and ad hoc meetings with the City Grant Office

  • Support large procurement projects, working with the Parks Procurement Analyst

  • Provide financial reporting support and response to risk assessments

  • Represent the Team on system migration projects and training initiates

    As a person, you are:

  • Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.

  • Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.

  • Value Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work.

  • Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.

    About the Bureau:

    Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

    City of Portland Core Values:

    Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

    These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here (https://www.portlandoregon.gov/bhr/article/763427%22%20/t%20%22_blank) .

    Why work at the City of Portland?

    The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package (http://www.portlandoregon.gov/bhr/60196) , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

    The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here (https://www.portlandoregon.gov/bhr/27553%22%20/t%20%22_blank) .

    Work Location

    Currently, many positions with the City of Portland are being performed remotely due to COVID-19. In the future, current positions classified as “full-time remote” could: 1) remain full-time remote, 2) become a remote/onsite mix, 3) revert to full-time at a city work location. As the situation evolves, the exact work location of the position in this recruitment may change based upon leadership direction and approval.

The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details.

To Qualify

Applicants must provide details in their supplemental question responses and resume how their education, training and/or experience, meets each of the following minimum qualifications:

  • Knowledge and experience in project planning and management and sound business communication.

  • Knowledge of fiscal policies, operations, procedures, administrative rules, and compliance guidelines, and relevant laws, regulations, and court decisions.

  • Experience analyzing and identifying operational, financial, and budgetary issues including evaluating alternatives, providing sound, logical, fact-based conclusions and recommendations.

  • Experience exercising independent judgment, problem-solving, and taking initiative within established procedures and guidelines.

  • Experience establishing and maintaining effective working relationships with diverse internal and external stakeholders, such as Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.

Applicants must also possess:

  • A valid state driver's license and an acceptable driving record (https://www.portlandoregon.gov/citycode/article/12184) at the time of appointment.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

* PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies*

Recruitment Activity Schedule:

  • Job Posting closes: 4/19/2021

  • Applications Reviewed: 4/9/21- 4/25/21

  • Eligible List / Notices Generated: week of 4/26/21

  • 1st Round of Interviews: Early-May

  • 2nd Round of Interviews (if needed): Mid-May

  • Job Offer: May

*Timeline is approximate and subject to change.

Applicant Instructions

Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

  • Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

  • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

  • Your resume should support the details described in your responses to the supplemental questions.

  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass

Contact Information

Tamara Larison, Senior Recruiter

Bureau of Human Resources

Tamara.larison@portlandoregon.gov

(503) 823-3523

An Equal Opportunity / Affirmative Action Employer

OPTIONAL INFORMATION SESSION

To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below:

Monday, April 12, 2021

1:30 PM Pacific Time (US and Canada)

This information session was recorded to listen or view the Recording click the link below:

https://zoom.us/rec/share/OKzD1W-zg7mBgK022HflPzhvt_mmTCPM4hBQegdWRdSLk-jaZudQa2QUMLM66mnp.fVZkafmRRQiqF1Wx


Join Zoom Meeting

https://zoom.us/j/96267303500?pwd=aEdMYm5nSjF5UmRuZ2dqYVFEVG5SUT09

Meeting ID: 962 6730 3500

Passcode: 357664

Find your local number: https://zoom.us/u/adOpOGmwl5

A Career with the City of Portland offers many Employee Benefits

This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.

Health Care (Medical, Vision and Dental) (http://www.portlandonline.com/omf/index.cfm?&a=83299&c=27824)

  • A choice of two medical/vision plans and two dental plans.

  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.

  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.

  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.

Wellness Benefits (http://www.portlandonline.com/omf/index.cfm?c=31516)

  • We offer many on-site fitness center locations and classes, stretching,

  • discounts to local fitness clubs,

  • smoking cessation benefits,

  • chronic care coaching programs,

  • worksite wellness screenings and flu shots.

Life Insurance (http://www.portlandonline.com/omf/index.cfm?c=28407)

  • Basic life insurance at no cost to full time employees.

  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.

  • Supplemental life insurance - employees may purchase up to $500,000 for themselves

  • up to $300,000 for their spouse or domestic partner.

  • up to $25,000 for dependent children.

  • This coverage is portable upon retirement or separation. There are some limitations on coverage level.

Long Term Disability (http://www.portlandonline.com/omf/index.cfm?c=28408&a=14620)

  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.

  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.

  • Preexisting condition limitations do apply.

  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.

Short-Term Disability (https://www.portlandoregon.gov/bhr/article/728560)

  • Depending on your bargaining unit, you may be eligible for Basic Short-Term disability coverage which will pay up to 40% of pre-disability earnings for eligible employees

  • The benefit is available after a 14-day waiting period, and can continue for 90 days.

  • Pre-existing condition limitations do apply.

  • Employees may also purchase an additional 20% benefit (of your basic monthly earnings up to $1,667 per month) coverage.

Employee Assistance Plan (http://www.cascadecenters.com/)

  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.

  • Effective July 1, 2013, the plan provides up to five free visits per year.

Flexible Spending Accounts (http://www.portlandonline.com/omf/index.cfm?c=28412&a=14677)

  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.)

  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000.

Retirement (http://www.oregon.gov/PERS/)

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • The City currently pays the employee's share of the retirement contribution.

  • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)

  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program (http://www.portlandonline.com/omf/index.cfm?c=26734) .

Paid Leave

  • 112 hours of vacation (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12413) each year initially. This accrual will increase over time.

  • Sick leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12414) typically accrues up to a maximim rate of 40 hours per calendar year

  • 10 paid holidays (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12412) each year

  • Three personal days accrue each year

Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.

Other Benefits (http://www.portlandonline.com/omf/index.cfm?c=28409)

  • City's TRIP Reduction Incentive Program (for transportation options)

    01

    Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

    The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

    A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.

All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.

If you are requesting veterans' preference, please be sure to indicate that you are a veteran and also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all of the information listed above?

  • Yes

  • No

    02

    Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

    03

    The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

  • My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

  • You may release my application, I am waiving confidentiality.

    04

    Do you have knowledge and experience in project planning and management and sound business communications?

  • Yes

  • No

    05

    Provide a detailed example(s) of project planning and management and sound business communications, showcasing your knowledge and experience.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability;

  • Role you served in (professional, internship, volunteer); and

  • Total years of experience applying the knowledge, skill or ability.

(Enter N/A, if you do not have relevant experience)

06

Do you have knowledge of fiscal policies, operations, procedures, administrative rules, and compliance guidelines, and relevant laws, regulations, and court decisions?

  • Yes

  • No

    07

    Provide a detailed example(s) of knowledge of fiscal policies, operations, procedures, administrative rules, and compliance guidelines, and relevant laws, regulations, and court decisions.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability;

  • Role you served in (professional, internship, volunteer); and

  • Total years of experience applying the knowledge, skill or ability.

(Enter N/A, if you do not have relevant experience)

08

Do you have experience analyzing and identifying administrative, operational, financial, and budgetary issues including evaluating alternatives; providing sound, logical, fact-based conclusions and recommendations?

  • Yes

  • No

    09

    Provide a detailed example(s) of analyzing and identifying administrative, operational, financial, and budgetary issues including evaluating alternatives; providing sound, logical, fact-based conclusions and recommendations.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability;

  • Role you served in (professional, internship, volunteer); and

  • Total years of experience applying the knowledge, skill or ability.

(Enter N/A, if you do not have relevant experience)

10

Do you have experience exercising independent judgment, problem-solving, and taking initiative within established procedures and guidelines?

  • Yes

  • No

    11

    Provide a detailed example(s) of exercising independent judgment, problem-solving, and taking initiative within established procedures and guidelines.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability;

  • Role you served in (professional, internship, volunteer); and

  • Total years of experience applying the knowledge, skill or ability.

(Enter N/A, if you do not have relevant experience)

12

Do you have experience establishing and maintaining effective working relationships with diverse internal and external stakeholders, such as Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work?

  • Yes

  • No

    13

    Provide a detailed example(s) of establishing and maintaining effective working relationships with diverse internal and external stakeholders, such as Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability;

  • Role you served in (professional, internship, volunteer); and

  • Total years of experience applying the knowledge, skill or ability.

(Enter N/A, if you do not have relevant experience)

Required Question

Agency

City of Portland

Address

1120 SW 5th Ave, 404 Portland, Oregon, 97204

Phone

503-823-4757

Website

http://www.portlandoregon.gov/jobs

Apply

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