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CareOregon Sr Accounts Payable Specialist in Portland, Oregon

Position Title: Sr Accounts Payable Specialist

Department: Finance

Title of Manager: Accounts Payable Supervisor

Supervises: Non-supervisory position

Exemption Status: Non-Exempt

Requisition: 15432

General Statement of Duties

This position performs senior level accounts payable tasks and other accounting support functions for the organization. Primary tasks include accounts payable, payment administration, expense and credit card reporting, and employee and vendor relations.

Essential Position Functions

Accounts Payable

  • Perform accounts payable tasks, including reviewing, auditing expense reports and credit cards, and coding invoices.

  • Review and process vendor invoices ensuring invoices are correct with appropriate support included and not duplicated.

Payment Administration

  • Prepare or print weekly check run. Print and attach appropriate supporting documentation.

  • Review coding on current week's payment list.

Employee Expense and Credit Card Reporting/Administration

  • Audit and process employee expense reimbursements and credit card reports for accuracy, consistency with against policy and ensure expenses are not duplicated.

  • Update credit card policy violation tracker.

Employee and Vendor Relations

  • Develop and maintain effective working relationship with employees and vendors.

  • Perform required due diligence in vendor setup process including IRS, OIG and SAM matches.

  • Prepare monthly OIG/SAM report

  • Serve as an advanced resource for finance and other staff.

Reporting

  • Assist in preparing data for external regulatory filings.

  • Maintain and create basic AP reports in accounting software; develop ad-hoc reports in software.

  • Prepare sub-ledger reconciliations.

  • Support year-end audit requests.

Administration

  • Participate in 1:1, team, and department meetings; attend All Staff meetings.

  • Track and document allocation of time.

People Leadership

  • Assist in training Accounts Payable Specialists in basic accounts payable functions as needed.

Essential Department and Organizational Functions

  • Propose and implement process improvements.

  • Meet deadlines for completion of workload.

  • Maintain agreed upon work schedule.

  • Demonstrate cooperation and teamwork.

  • Provide cross-training on specific job responsibilities.

  • Meet identified business goals that contribute to departmental goals.

  • Perform other duties as assigned.

Knowledge, Skills and Abilities Required

Technical

  • Mastery of one or more AP functions (e.g., Regulatory Reporting, Vendor Compliance, Audit, GL journal entries, reconciliations, accounting software)

  • Basic understanding of GAAP and applicable laws and regulations; ability to apply principals to accurately record transactions

  • Proficient understanding of internal controls and department policies and procedures; ability to recommend changes or new processes and/or internal controls

  • Intermediate research and analytical skills

  • Intermediate Microsoft Excel skills (e.g., advanced formulas, sumifs, vlookups, pivots, appropriate application of formulas and graphs)

Communication

  • Effective communication skills, including listening, verbal, and written; developing ability to influence others

  • Able to articulate and present information within the department

  • Ability to communicate to external parties (e.g., auditors and vendors)

Leadership

  • Ability to serve as a resource to developing accounts payable staff

  • Ability to effectively assist with projects and/or lead small projects

  • Ability to support implementation of organizational or departmental change

  • Ability to identify and help implement process improvements with supervision

Other

  • Quality and Accuracy - Strong attention to detail and accuracy; ability to produce high quality output; developing ability to effectively review others work.

  • Problem Solving and Critical Thinking - Ability to identify problems, inconsistencies, unexpected results, relevant information, and uncertainties; ability to interpret and organize information in a meaningful way and articulate assumptions; ability to communicate findings and potential solutions to appropriate team member.

  • Organization and Time Management – Ability to prioritize work and complete tasks on time

  • Teamwork - Ability to effectively collaborate with coworkers

  • Feedback - Ability to accept feedback and adapt to change

  • Professionalism - Possess a high degree of initiative, motivation, and professionalism

  • Positive Attitude - Ability to maintain a positive attitude

Physical Skills and Abilities

Lifting/Carrying up to 0 Pounds

Pushing/Pulling up to 0 Pounds

Pinching/Retrieving Small Objects

Crouching/Crawling

Reaching

Climbing Stairs

Repetitive Finger/Wrist/Elbow/

Shoulder/Neck Movement

0 hours/day

0 hours/day

0 hours/day

0 hours/day

0 hours/day

0 hours/day

More than 6 hours/day

Standing

Walking

Sitting

Bending

Seeing

Reading

Hearing

Speaking Clearly

0 hours/day

0 hours/day

0 hours/day

0 hours/day

More than 6 hours/day

More than 6 hours/day

3-6 hours/day

3-6 hours/day

Cognitive and Other Skills and Abilities

Ability to focus on and comprehend information, learn new skills and abilities, assess a situation and seek or determine appropriate resolution, accept managerial direction and feedback, and tolerate and manage stress.

Education and/or Experience

Required:

  • Minimum 3 years’ experience in an accounts payable function

Preferred:

  • Work experience in health insurance

  • Bachelor's degree in Accounting, Finance, or related field helpful

Working Conditions

  • Environment: This position’s primary responsibilities typically take place in the following environment(s) (check all that apply on a regular basis):

☒ Inside/office ☐ Clinics/health facilities ☐ Member homes

☐ Other_____________

  • Travel: This position may include occasional required or optional travel outside of the workplace, in which the employee’s personal vehicle, local transit, or other means of transportation may be used.

  • Equipment: General office equipment

  • Hazards: n/a

  • Other: Ability to work during finance core business hours

Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment

Veterans are strongly encouraged to apply.

Equal opportunity employer. This company considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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