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Providence Supervisor, Supply Chain Operations in Portland, Oregon

Description:

Providence St. Joseph Health is calling a Supervisor, Supply Chain Operations to our location in Portland, OR.

We are seeking a Supervisor, Supply Chain Operations who will be accountable for the implementation of the One SCM Operations and Logistics strategy at the local ministry under the direction of the Ministry/Site Supply Chain Manager. The Supervisor is specifically responsible for daily supervision of all supply chain operations and logistics functions to include receiving, distribution, picking, put-away, par management, point of use, inventory control and maintenance of all inventory and receiving related Materials Management systems and analytic information. They maintain the supply charge function and coordinates patient charges. The Supervisor develops and conducts employee annual performance reviews and participates in budget development under the direction of the Manager.

This position also is responsible for working with key operational stakeholders within their specific ministry as well as their supply chain peers within their specific Supply Chain Region to include participating in and partnering with others on OSCM Operations and Logistics operational improvement efforts and programs ensuring a compliant, effective, and streamlined operational OSCM experience at the local ministry/site for all caregivers they serve.

Under the direction of the Manager, the Supervisor, Supply Chain Operations administers daily Supply Chain operations and logistics functions at acute care ministries, medical group clinics, long term care facilities and warehouse operations for their respective ministry. The position is responsible for the management of all perpetual, periodic and par inventories and all supplies received, stored, and issued at Providence ministries within their respective ministry or site.

The incumbent performs all duties in a manner that promotes Providence Mission, Core Values, and philosophy. In all aspects, he/she serves as a role model for the Core Values and Mission of the organization.

In this position you will have the following responsibilities:

  • Provides day-to-day supervision of department staff which includes scheduling work, monitoring performance to ensure compliance with guidelines, policies, and procedures, providing feedback on performance, and writing and conducting performance reviews. Acts on behalf of Manager in their absence as directed.

  • Develops distribution procedures, job standards, and evaluation criteria in coordination with the Ministry/Site Managers.

  • Manages and directs all official supply chain perpetual inventories by analyzing product usage, and adjusting inventory levels as appropriate to optimize inventory levels at the ministry/site.

  • Monitors and maintains the distribution budget. Transfers expenses from Materials Management to other hospital departments as appropriate.

  • Monitors all additions, deletions, and changes to patient charges and keeps charges current and accurate. Works closely with departments to ensure product charges are made with the clinical information system (EPIC).

  • Takes action to standardize the usage of medical products. Assists in overseeing all patient supply product evaluations and changes that affect perpetual inventories or pars. Assists as necessary with product recalls and/or returns.

  • Develops, maintains and monitors distribution systems in coordination with the specific departments involved.

  • Maintains the Lawson Inventory related databases on department computer system and ensures information is current and accurate.

  • Maintains and monitors Distribution statistics. Takes action and/or makes recommendations based upon analysis of information.

  • Monitors distribution labor hours reporting and makes adjustment to staffing as appropriate.

  • Conducts orientation and in-services education programs for staff. Coordinates all computer and procedure based training for supply chain employees. Develops and expands training documentation and classes for the Lawson/RQC applications through online training, the IS Training department, and in department training sessions.

  • Monitors the Supply areas for neatness and cleanliness to ensure they meet the Joint Commission and OSHA standards and takes action as appropriate to ensure compliance.

  • Leads the ministry/site cycle count program to ensure all perpetual inventories are counted according to system procedures and policies. Directs all physical Inventories to ensure they are completed on time and in a cost effective manner. Ensures completion of all appropriate paperwork/reports associated with the completion of cycle and physical inventories.

  • Works with departments to ensure inventory needs are consistently met by benchmarking Lawson reports. Ensures PAR levels are maintained Lawson benchmark reports via analytic. Interfaces with other Inventory Control personnel within the Region to ensure all supply issues are coordinated appropriately.

  • Participates on project teams and committees as necessary. Participates in professional activities to keep abreast of changes and developments in the Supply Chain Management and Inventory profession.

  • Other duties as assigned or directed.

Qualifications:

Required qualifications for this position include:

  • Associate’s degree in Healthcare, Business, Finance or Logistics/Supply Chain Management or an equivalent combination of education and relevant experience.

  • 4 years of Supply Chain Management or Finance experience with 1 year in a healthcare setting, including at least 1 year in a Supervisory level leadership role.

  • Healthcare business operations and/or financial management experience in a healthcare setting; experience standardizing disparate processes; experience in process improvement methodology, change management, operational improvement.

About the department you will serve.

Supply Chain Management supports the transformation of quality and affordable care by delivering excellence through a system wide, integrated supply chain that provides strategic leadership and services to customers and caregivers. This team is proud to be the service that fills the caring hands that heal patients.

For information on our comprehensive range of benefits, visit:

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Variable

Job Category: Non-Clinical Lead/Supervisor/Manager

Location: Oregon-Portland

Req ID: 290283

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