State of Oregon Accountant 3 (Grant Accountant) in Salem, Oregon

Accountant 3 (Grant Accountant)



Accountant 3 (Grant Accountant)


$4,216.00 - $6,157.00 Monthly


Salem, OR

Job Type




Job Number



12/28/2018 11:59 PM Pacific

  • Description

  • Benefits

  • Questions


Come join our team of Accountants!


The Mission of Oregon Emergency Management (OEM) is to lead statewide efforts to develop and enhance preparedness, response, recovery and mitigation capabilities to protect lives, property, and the environment of the whole community.


This is a full-time, permanent position with the Oregon Military Department's Office of Emergency Management located in Salem, Oregon.

You are not required to be a member of the Oregon National Guard to apply for this position.

This position is represented by the American Federation of State, County and Municipal Employees' (AFSCME) Union.

NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Duties & Responsibilities

What will you be doing:

In this position your responsibilities include examining, reviewing, reconciling, analyzing, and interpreting complex accounting data and records associated with the Oregon Emergency Management subprograms of Emergency Management Performance Grants (EMPG), 9-1-1 revenue and distribution, and State Homeland Security related grant programs. This Accountant designs and modifies specific accounting subsystems requiring frequent changes to meet agency financial objectives and accountability. They are responsible for monitoring federal grants to ensure they are recorded, expended, and reported in accordance with the grant agreement, state and federal standards, and generally accepted accounting principles.


GRANT ACCOUNTING: Conduct technical fiscal functions involving grant accounting and auditing to assure that all financial transactions and reporting comply with generally accepted accounting principles, and state and federal regulations, procedures, and policies.

Develops, implements and monitors internal controls for multi-year multi-million dollar state and federal grants related to State Resiliency, Homeland Security, Emergency Management, Public Assistance, and Hazard Mitigation. Independently recommends, designs, and with Management approval, implements fiscal policies and procedures to enhance operational capability and mitigate against risks as they relate to federal and state grant funds. Creates financial structures within the SFMA system such as PCA's, Grant Profiles, and with the assistance of the Agency Controller may work on the creation of Cash Funds, and corresponding D-23 Funds.

Review subgrantees' requests for reimbursements to determine appropriateness of request and approve for payment. Review, evaluate, and implement corrective action in response to discrepancies with requests for reimbursements. Provides technical assistance to subgrantees in the area of grant and budget preparation.

Acts as a primary conduit to Secretary of State, FEMA, Office of Inspector General and other local, state and federal officials in responding to audit reports, public inquires of financial data, and at the request of agency management. The position conducts training, and provides subject matter advice to other department or external staff related to state and federal grant activities and requirements.

Reviews and releases work completed by Office Specialists, Administrative Specialists, and Accountant 2's within the Office of Emergency Management.

Will work with the agencies central finance office to appropriately categorize capital assets, and lead the creation of internal controls to effectively manage the procurement of capital assets with Article XI-Q General Obligation Bonds. This may require independent communication with DAS Capital Planning and Finance, and State Wide Accounting and Reporting staff. Will work with the central finance office on the calculation and recording of depreciation and useful life of capital assets.

REPORTING: Process monthly accounting reports (Hyperion) for all OEM accounts for distribution to management and other accountants. Consults with agency management, external agencies at the local, state and federal level to identify business needs, compliance, and reporting requirements. Adapts and develops reporting techniques to comply with all state and federal requirements primarily those related to the Code of Federal Regulation and the Oregon Accounting Manual. This necessitates independent interpretation of regulation and rules, but will be balanced through engagement with the DAS Statewide Accounting and Reporting Unit.

Develops, reviews and reconciles Oregon Emergency Management/Oregon Military Department Hyperion reports (by individual PCA) with the federal GMIS System. Develops and provides a wide range of comprehensive internal reports from GMIS. Prepare and submit required quarterly Financial Status Reports on federal awards and interagency agreements.

Prepares ad-hoc financial reports for management and external stakeholders, comparing data to different time periods, and makes recommendations to agency management, as needed.

Works with the Financial Services Team Lead, and the Agency Controller in the completion of the OEM portion of the Comprehensive Annual Financial Report. This may include identifying and categorizing accrual entries, work with the Debt Management Accountant on the completion of associated Disclosures, working with the Agency Controller on the completion of SEFA reporting.


General office environment. Occasional overnight travel both in and out-of-state. Interruptions, conflicting demands of time and resources, and production deadlines are commonplace. The position has regular in person, telephone and written contact with agency financial administration, OEM management, and OEM program staff to exchange information, coordinate processes, and explore ideas. Extended work days and hours are required during homeland security exercises and state declared emergencies.

Qualifications, Required & Requested Skills

Work Experience

The work experience section of your application must include a clear description of your experience in order to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form or, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be reviewed or used to determine candidate's qualifications unless the posting specifically states those materials are required from applicants.

Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Minimum Qualifications:

A CPA certificate;


Two additional years of professional accounting experience*.


A Bachelor's degree in Accounting;


Four years of professional accounting experience*.


A Bachelor's degree in any discipline that includes or is supplemented by 30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees);


Four years of professional accounting experience*.


30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees);


Two years doing independent research and analysis which included making recommendations that resolved issues;


Four years of professional accounting experience*.


30 quarter (20 semester) credit hours in any of the following:

Accounting principles

Intermediate accounting

Advanced accounting


Business law

Cost accounting

Accounting information systems or



Two years of accounting experience:

a) Classifying, analyzing, and reconciling complex financial data and records;

b) Designing, recommending, and installing modifications of accounting methods, procedures, forms, and records;

c) Preparing audited financial statements and reports;

d) Analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and

e) Analyzing and interpreting complex accounts and account relationships resulting in accounting entries.


Four years of professional accounting experience*.

15 quarter (10 semester) graduate-level accounting credit hours may substitute for one year of the professional accounting experience*. Graduate-level courses used to satisfy the educational requirement may not be used to satisfy the experience requirement.

Professional accounting experience* is equivalent to the Accountant 2 level work that includes:

Setting up ledgers, account codes, and controls; and modifying accounting systems.

Credits must be from an accredited college or university.

All final candidates using education to meet minimum qualifications are required to submit transcripts (official or unofficial) at the time of the interview.

List the CPA certificate number in the License/Registration/Certificate section of the application.

In the "Work History" section on your application you must clearly describe your experience in each of the areas listed. Failure to provide this information may result in eliminating your application from further consideration.

Conditions of Employment:

Pass a fingerprint-based criminal record check.


  • Proficient in Excel, Access, Hyperion and SFMS;

  • Strong attention to detail/detail oriented;

  • Strong communication skills, both verbally and in writing;

  • Knowledge and experience with OAM (Oregon Accounting Manual);

  • Knowledge and some experience with federal grants.

Please see "Additional Information" for the required documents in order to apply. Failure to provide all of the required documents will result in your application not moving forward.

Additional Information


A cover letter that clearly addresses how your education and/or experience relates to the Requested Skills, Duties and Responsibilities section of this announcement. Qualified applicants whose background most closely matches the requested skills will be invited to interview.

The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.


Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training.

All final candidates using education to meet minimum qualifications are required to submit transcripts (official or unofficial) at the time of the interview.

The successful candidate for this position will be subject to a LEDS check.

IMPORTANT NOTICE - Requiring Email Addresses

To improve communication with all applicants, the State of Oregon requires an e-mail address be provided on all applications received.

If you do not currently have an email address and do not know where to go to get one please refer to our Applicant Frequently Asked Questions web page, scroll to the How to Apply for a Job section, question #14 to view several links to internet providers where you can get a free e-mail account. The state of Oregon does not endorse any particular provider.

Need assistance?

If you require an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 584-3581. Please be prepared to leave a message describing the alternate format needed.

Veteran Preference Points

Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans' preference points, please ATTACH the following required documentation to your application.

To qualify for 5 points:

A copy of your DD214/DD215 showing honorable discharge.

To qualify for 10 points:

A copy of your veterans' disability preference letter from the Dept. of Veterans Affairs showing honorable discharge and that you have a service connected disability.

For additional detailed information regarding Veteran Preference Point Laws visit:

Pay Equity

As an employer, the State of Oregon complies with HB 2005 Pay Equity. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. We determine salary from applicable professional experience and education. Please visit: for more information.

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members

  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

  • 24 hours personal leave earned each fiscal year

  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents

  • Long-term and short-term disability

  • Accidental Death and Dismemberment

  • Long-term care (self and eligible family members)

  • Flexible spending accounts

  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.