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Southern Glazer's Wine and Spirits Office Manager in Wilsonville, Oregon

Job Description

Overview

The Manager, Office Administration supports the business unit by maintaining office systems, equipment, supplies, and space; preparing payroll; designing filing, storage, and retrieval systems; defining procedures for retention, protection, retrieval, transfer, and disposal of records; maintaining employee confidence; anticipating future operational needs; and managing staff.

Duties and Responsibilities

· Supervise administrative or clerical support personnel and coordinate duties and activities

· Administer office systems and services, including vendor management, storage, voicemail systems, and copying

· Identify and implement systems to streamline and gain efficiencies in work processes

· Organize and coordinate projects and events

· Manage staff performing office support duties and assist office staff with day-to-day projects as required

· Organize, implement, direct and evaluate the organization's administration function and performance

· Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions

· Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records

· Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement

· Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

· Complete operational requirements by scheduling and assigning employees; following up on work results

· Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends

· Maintain office staff by recruiting, selecting, orienting, and training employees

· Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results

· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

· Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions

· Contribute to team effort by accomplishing related results as needed

· Perform other job-related duties as assigned

Qualifications

Minimum Qualifications

  • Bachelor’s Degree and five years of experience or equivalent education and related experience

  • Demonstrated knowledge of MS Office Suite and software applications related to job functions

  • Strong organization, multi-tasking and time management skills

Preferred Qualifications

  • Strong communication skills – written, verbal, persuasion, motivation, facilitation of strong working relationships

  • Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills

Physical Demands

  • Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine

  • Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping

  • May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

ReferenceNumber: WIL00000159

Category: Administrative

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